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Policies

Policy F. Responsibilities of Trip Participants

1. Room Charges

Trip participants shall not charge any item or service to their room or if required to do so by the lodging provider, one condo mate or roommate may provide a credit card for activation of the telephone. Each person is responsible for his own charges.

2. Emergency Costs

Trip participants should be prepared for unforeseen medical costs, injury or any other emergency. Any other expenses, such as lodging, food, etc., should a trip be forced to stay over past the original time of departure due to weather conditions, an act of God or any other circumstances which are no fault of the Dayton Ski and Board Club, the travel agency, or the trip leaders, shall be borne by the participants.

3. Lost or Unused Tickets

DSBC is not responsible for lost, stolen, or otherwise unused airline, lift, meal or other tickets once they have been distributed to the trip participant.

1. It is the participant's responsibility to replace lost tickets. The trip leaders will do everything they can to assist with the replacement process.
2. In the event a skier is injured and unable to continue using their lift ticket, some ski areas will issue a refund. The injured party must notify the trip leader as soon as possible. Refund policies vary among the ski areas, so there is no guarantee a refund will be given.
3. Every effort will be made by the trip leaders and Board to obtain refunds for lift tickets if there are bad weather conditions, or for any cancelled events.

4. Unpaid Debts

Any expenses incurred by the DSBC on behalf of a member must be paid within 60 days of occurrence. Failure to do so shall result in cancellation of their membership and employment of any recognized means to recover such debt.

5. Guidelines for Trip Conduct

1. Trip Participants may be given a copy of this Trip Policy upon request.
2. Participation in DSBC ski trips is a privilege of membership. Failure to abide by the standards of this policy or other written policies of the DSBC may cause the member to be excluded from participation in current and future events. The Board of Trustees of DSBC reserves the right to decline to accept any participant for cause should such participant's health or conduct, in its opinion, be counterproductive to the successful completion of the trip. Written notice of his exclusion shall be mailed to the participant.
3. Travel creates special responsibilities for the trip participant to honor the laws, codes, and ordinances of varying entities and jurisdictions. Acts in violation of local, state, or national laws, ordinances, customs, or decrees shall be the sole responsibility of the trip participant. The DSBC assumes no responsibility for protection, defense, or other acts of advocacy on behalf of a trip participant charged or held due to a claim of such acts by local, state, or national entity.
4. Travel and skiing are inherently hazardous activities. Each trip participant acknowledges this and assumes any and all such risks and agrees to hold the DSBC harmless from the consequences of such hazards. Every trip participant acknowledges that it is his responsibility to ski in control and avoid obstacles and hazards including other skiers and all equipment. Trip participants understand and agree that the DSBC assumes no liability for any such risks and dangers encountered on any DSBC trip. Signing the Application Form signifies acceptance of these policies.

6. Foreign Trips

It is the responsibility of the participant to acquire proof of citizenship in a timely manner. Passports are required for all foreign trips, with the exception of Canada which will accept a copy of your birth certificate with a raised seal and a driver's license or other photo ID.

7. Trips Involving Air Travel

Airlines require a picture ID at check-in. Please be sure to bring your driver's license, passport, or state issued ID to the airport with you.

8. Policy Exceptions

All appeals and requested exceptions shall be made to the Skiing Vice President.